Wildsight is looking for an Operations Director to join our team. This position is a key member of the senior management team that works closely with the Executive Director, program managers and the Board to ensure the fiscal integrity and efficient functioning of the organization and to support the long-term sustainability of the organization. Core responsibilities include administrative and organizational policies, strategy and decision making, building efficient and effective systems, organizational budgeting and forecasting, financial reporting, and human resources policy and implementation. This role is critical to the health and success of the organization and works directly with a number of our program teams.
About Wild View
Wildsight is an environmental organization with a mission to protect wilderness, wildlife and clean water, inspire the next generation and promote sustainable communities in BC’s Columbia Basin region. Our vision is to inspire a shared community’s desire to protect the natural world for future generations. With 35 years of experience, we are recognized as leaders in large-scale conservation, sustainable community initiatives and environmental education. We work closely with our network of six local Wildsight offices.
Our core team consists of 16 passionate, committed and knowledgeable individuals who are inspired daily by our commitment to change and the protection of nature. We worked virtually long before Covid. While our headquarters are in the Kimberley, our team is located throughout the Columbia Basin. We are committed to improving our understanding of and commitment to reconciliation and diversity, equality, justice and inclusion.
About the spot
This is a permanent full-time position, 37.5 hours/week, but a 0.8 FTE position would also be possible if desired. The ideal start date for this position is January 2023, but we are willing to be flexible to match the right candidate.
We welcome applications from the Kootenay area; However, being based in the Kimberley and being able to work from our head office would be ideal. We are willing to consider alternative arrangements with the successful candidate but it would require some frequent travel to HQ. Kimberley was recently voted BC’s Best Small Town; Nestled between the Purcell and Rocky Mountains and home to 7,500 people, Kimberley is a unique community with many outdoor recreation opportunities. 30 minutes from Cranbrook, all amenities are easily accessible.
Wages and Perks
$57,750 – $67,568 depending on experience
Wildsight is offering 5 weeks of paid leave to promote mental health and connection to the landscapes we work to protect. We also offer a private health insurance plan to cover dental, prescription and other medical expenses.
- You are extremely organized and enjoy working on administrative, risk management and HR issues.
- You are a systems thinker, aiming to improve the way organizations work and find better ways to achieve our goals.
- You have strong interpersonal skills and work well with small teams.
- You have a keen eye for finance and why numbers matter, not just in detail but in the big picture.
- You enjoy communicating financial, operational and administrative information with non-financial/administrative individuals and teams.
- You have at least 3+ years of experience in a non-profit or other operational role on a small team, in a business administration, finance or accounting role; Non-profit/charity experience is a major advantage.
- You have knowledge of accounting, administration, bookkeeping, auditing, internal controls and payroll best practices. Experience with online accounting systems (eg
- Quickbooks) would be a great benefit but is not required.
- You are familiar with technology and online platforms.
- You are patient and calm in the face of multiple competing demands and deadlines, and can prioritize and manage your time accordingly.
- They have strong conservation ethics and are passionate about environmental issues.
responsibilities and duties
The Operations Director reports to the Executive Director and has broad responsibilities for Wildsight’s administration, operations, finance and human resources.
- Optimize systems for efficiency and effectiveness across the organization, collaborate with diverse teams to improve processes and maximize impact. This includes working with our education team, with the Youth Climate Corps and with fundraising.
- Support and guide long-term planning to ensure the sustainability and stability of the organization.
- Build strong relationships with our 6 offices, support our work together, improve efficiency and effectiveness, and manage reporting requirements between Wildsight Offices and Wildsight Regional.
- Developing a strong relationship with the Board of Directors in support of effective and informed leadership, including participation in and support of sub-committees of the Board, including fund development and human resources sub-committees.
- Coordinate the development of annual work plans and annual reviews with program teams
- Ensure directors, employees and contractors have adequate and appropriate insurance coverage. managed risk management policies.
- Conduct a review to consider new membership structure models to maximize engagement.
- Assist the environmental education team in developing new funding models to maximize the long-term sustainability and stability of programs.
- Work closely with the fundraising team to manage individual donations.
- Plan and coordinate important events such as our annual general meeting, board team retreats, semi-annual gatherings, etc.
- Work with program managers to develop program and organizational budgets and forecasts, and effective administrative and financial systems.
- Provide tax guidance to the senior management team and board of directors. Submit the quarterly report to the board of directors.
- Monitor accounting, including bank and credit card reconciliations. This could be your job but is more likely to be carried out by an accountant that you supervise.
- Monitor cash flow, accounts payable and accounts receivable.
- Monitor payroll.
- Oversee the processing of charitable donations and receipts.
- Management of the annual external audit process.
- Offer onboarding to new employees and contractors.
- Write contracts and operating agreements for employees and contractors.
- Drafting and implementation of HR policies; Review existing policies annually and recommend changes where necessary.
- Monitor vacation tracking.
- Coordinate annual staff performance reviews, organizational reviews, and compensation and performance reviews.
- Answer questions and handle staffing issues as needed.
Fund development and grant administration
- Support fund development by making financial contributions to funding proposals and working with the fundraising team to support individual donations.
- Manage the grant management process, proposal tracking, and reporting deadlines.
The successful candidate will bring a broad range of experience and competency in the above core roles, however, they are not expected to be proficient in all areas. They are key to defining the administrator role.
Please send your resume and cover letter in one PDF to Robyn Duncan, Executive Director, robyn(at)wildsight.ca. Tell us why you love this job, what you bring to it and why you are the best candidate for the job. Wildsight is committed to diversity, equity and inclusion in our hiring processes and work environment, and we encourage women, people of color, Indigenous people and LGBTQ2+ people to apply for this position. The position will remain open until filled, but the first round of interviews is planned for late 2022/early 2023. We thank all applicants for their interest, but only contact the selected people for an interview.